RUNNING AN EFFICIENT AND SUCCESSFUL VACCINATION CLINIC DURING THE PANDEMIC AND BEYOND: A STEP-BY-STEP GUIDE

WHY IS TACKLING INFLUENZA MORE IMPORTANT THAN EVER?

As noted by Public Health England due to the risk of flu and COVID-19 co-circulating,

"the national influenza immunisation programme will be absolutely essential in helping to protect vulnerable people and supporting the resilience of the health and care system."1

CLICK THE BELOW ICONS TO DOWNLOAD YOUR TOOLKIT MODULES:

This toolkit provides useful guidance and tips for running a successful vaccination clinic during the current pandemic and beyond. It is divided into 5 modules. These modules cover many aspects, from planning your clinic through to tips on communicating with patients and evaluating your campaign after it is complete.

Please note that these toolkits are not a substitute for professional, NHS and government guidelines. Please make sure you follow the latest guidelines which may change due to the rapidly evolving understanding of the COVID 19 virus.

 
Plan your clinic 

MODULE 1: PLAN YOUR CLINIC

Vaccinations have always been important to protect patient health. During the COVID-19 pandemic, vaccination is more important than ever, and may be more challenging to deliver.2,3 Successful clinic planning will also allow you to clearly communicate with your patients and reassure them, should they have any concerns.

This short module will provide information on elements to consider when planning for a successful vaccination clinic.

Prepare your clinic 

MODULE 2: PREPARE YOUR CLINIC

Given the priority for social distancing and the safe flow of patients through the clinic, COVID-19 has changed the way you may prepare for your vaccination season.2,3 Enhanced safety considerations will influence every protocol.

This module will provide roadmaps to help you prepare for a walk-through or drive-through vaccination clinic. You will also find guidance on setting up vaccination stations, tools to support patient communication and clinic signage materials.

Communicate with patients 

MODULE 3: COMMUNICATE WITH PATIENTS

Effective patient communication is more important than ever given the current pandemic. As with any flu season, patients may need prompting, but they will also need to be confident that your clinic is taking every step to ensure their safety.2

This module will provide tools to help you communicate with patients and to support patient trust and agreement to receive a vaccination this flu season. You will find strategies to help increase patient awareness and drive clinic attendance.

Evaluate your campaign 

MODULE 4: EVALUATE YOUR CAMPAIGN

With the right planning, preparation, and communication you will create a successful vaccination campaign. However, there is always room for improvement, so a careful evaluation of your clinic throughout its duration is important and will help you achieve even greater success in the future.

This module includes a vaccination audit sheet and evaluation table to help you measure the effectiveness of your vaccination clinic.

Checklists and more resources 

MODULE 5: CHECKLIST AND MORE RESOURCES

Hopefully, this toolkit has provided some useful tips and tools to help support the successful delivery of your vaccination clinic. There is lots more information available to help you further.

This final module provides details of additional resources to support your vaccination clinic. You will find links to other helpful resources and reminder sheets as tools to support delivery. You can print, share, and use them to assist you in your efforts.

 

REFERENCES:

  1. The national flu immunisation programme 2020 to 2021 – update. NHS England, Department of Health and Social Care, Public Health England. 5 August 2020. Available from:
    https://www.england.nhs.uk/wp-content/uploads/2020/05/Letter_AnnualFlu_2020-21_20200805.pdf [Last accessed October 2020].
  2. Royal College of General Practitioners. Delivering mass vaccinations during COVID-19. Available from:
    https://elearning.rcgp.org.uk/pluginfile.php/149506/mod_page/content/75/Mass%20Vaccination%20at%20a%20time%20of%20COVID%20V2.0.pdf. [Last accessed October 2020].
  3. Royal College of Nursing. Immunisation services and large-scale vaccination delivery during Covid-19. Available from:
    https://www.rcn.org.uk/clinical-topics/public-health/immunisation/immunisation-services-and-large-scale-vaccination-delivery-during-covid-19 [Last accessed November 2020].

MAT-GB-2003844(v1.0) | November 2020